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Your information and data sharing

Our Privacy Notice explains why we collect your information and how that information may be used.  You can download a copy here  Privacy Notice or ask for a copy at reception 

This national leaflet 'How we use your health records is also available in paper format from our reception.

We are required to ensure patients can access the following documents - please download them from here or ask for a printed copy to be produced at the practice:

NHS Care Records Guarantee Care Record Guarantee Jan2011.pdf

NHS Constitution   the-nhs-constitution-for-england-2013.pdf

The rest of this page gives you some information about where your data may be shared (and how to tell us if you don't want your information being released for each of the different systems). 

 Please scroll down for information on the national Summary Care Records,  the local Oxfordshire Care Summary, the national Care.Data upload and the National Diabetes Audit.

 Your emergency care summaries:

Summary Care Records: Your emergency care summary


The Summary Care Record (SCR) is a national system available to the  NHS staff  caring for you anywhere in England. It contains the following information to support your care in an emergency:

  • Any medicines you are taking
  • Any allergies you have
  • And any bad reactions to medicines you have had

In England, over 10 million patients already have a Summary Care Record. If you decide you want a Summary Care Record, you do not need to do anything. It will happen automatically.


If you choose to opt out of either the national SCR or the Oxfordshire Care Summary, please complete the Combined_out_out_form.pdf and return it the practice.

More information is available here


Sharing health information locally to support your care

Oxfordshire Care Summary logo


Cogges Surgery and every healthcare organisation in Oxfordshire will continue to create a health record for you using its own system. The Oxfordshire Care Summary (OCS) is a new way of sharing health information locally. It will enable authorised healthcare professionals from local NHS organisations in Oxfordshire to see a single electronic view of specific, up-to-date, clinical information from these separate systems.

Your Oxfordshire Care Summary will give access to a view of more detailed clinical information than your Summary Care Record. It will provide a view of key information from your GP clinical summary, but will not show individual consultation records. This information will be pulled automatically from the electronic records that local NHS organisations in Oxfordshire hold about you.

The information in the OCS is not copied or stored in a new location; instead a temporary view is merely displayed to the healthcare professional involved in your treatment; it cannot be amended by them. The type of information viewed on the Oxfordshire Care Summary will be agreed and reviewed regularly by representatives of all healthcare organisations in Oxfordshire to ensure it is appropriate and supports patient care.  

If you wish to opt out of the OCS and/or the national Care Summary Record,  please complete the Combined_out_out_form.pdf and return it the practice. 


For more information please visit the Oxon Clinical Commissioning Group website



NHS England has launched a new system of collecting information.  It is called and more information can be found on the website

The following is a message from NHS England and can be viewed on their poster:

How information about you helps us to provide better care

Confidential information from your medical records can be

used by the NHS to improve the services offered so we

can provide the best possible care for everyone.

This information along with your postcode and NHS number

but not your name, are sent to a secure system where

it can be linked with other health information.

This allows those planning NHS services or carrying out

medical research to use information from different parts

of the NHS in a way which does not identify you.

You have a choice. If you are happy for your information

to be used in this way you do not have to do anything.

If you have wish to prevent this from happening (i.e. you do not want your data leaving the practice and/or being transmitted by the Health and Social Care Information Centre as part of Care.Data) please ask our practice staff for an optout form or download one here .   This form should be completed, signed and returned to the practice so we can update your records accordingly.

If you want further information, please ask at reception for a copy of the leaflet “How information

about you helps us to provide better care” or click to download:

 Leaflet for patients about Care.Data


 National Diabetes Audit -

We are participating in this important national project about diabetes care and treatment.   If you have diabetes and do not want your information to be included in this audit, please inform the practice. 

More information is available in the leaflet National Diabetes Audit leaflet for patients or at

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