Your information and data sharing

Our Privacy Notice explains why we collect your information and how that information may be used.  You can download a copy here  Privacy Notice or ask for a copy at reception

Supplementary Privacy Notice on Covid 19

Please see the additional privacy notice here

The Secretary of State for Health and Social Care has directed NHS Digital to collect and analyse data from providers and other organisations involved in managing the COVID-19 response and then disseminate information and analysis to other bodies for the purpose of planning and managing the response.  NHS England and NHS Improvement have been given legal notice to support the processing and sharing of information to help the COVID-19 response under Health Service Control of Patient Information Regulations 2002.

Individual healthcare organisations and Local Authorities have also been given legal notice under the same regulations to support the processing and sharing of information to help the COVID-19 response. This is to ensure that confidential patient information can be used and shared appropriately and lawfully for purposes related to the COVID-19 response. Please see link to the COPI Notice here.

This notice applies to:

•        All providers of healthcare

•        All GP practices

•        All Department of Health and Social Care's Arm's Length Bodies

•        Local Authorities

This national leaflet 'How we use your health records is also available in paper format from our reception.

We are required to ensure patients can access the following documents - please download them from here or ask for a printed copy to be produced at the practice:

NHS Care Records Guarantee Care Record Guarantee Jan2011.pdf

NHS Constitution   the-nhs-constitution-for-england-2013.pdf

The rest of this page gives you some information about where your data may be shared (and how to tell us if you don't want your information being released for each of the different systems). 

 Please scroll down for information on the national Summary Care Records,  the local Oxfordshire Care Summary, the national Care.Data upload and the National Diabetes Audit.

 Your emergency care summaries: 

The Summary Care Record (SCR) is a national system available to the  NHS staff  caring for you anywhere in England. It contains the following information to support your care in an emergency:

  • Any medicines you are taking
  • Any allergies you have
  • And any bad reactions to medicines you have had

In England, over 10 million patients already have a Summary Care Record. If you decide you want a Summary Care Record, you do not need to do anything. It will happen automatically.


If you choose to opt out of either the national SCR or the Oxfordshire Care Summary, please complete the Combined_out_out_form.pdf and return it the practice.

More information is available here


Sharing health information locally to support your care

Cogges Surgery and every healthcare organisation in Oxfordshire will continue to create a health record for you using its own system. The Oxfordshire Care Summary (OCS) is a new way of sharing health information locally. It will enable authorised healthcare professionals from local NHS organisations in Oxfordshire to see a single electronic view of specific, up-to-date, clinical information from these separate systems.

Your Oxfordshire Care Summary will give access to a view of more detailed clinical information than your Summary Care Record. It will provide a view of key information from your GP clinical summary, but will not show individual consultation records. This information will be pulled automatically from the electronic records that local NHS organisations in Oxfordshire hold about you.

The information in the OCS is not copied or stored in a new location; instead a temporary view is merely displayed to the healthcare professional involved in your treatment; it cannot be amended by them. The type of information viewed on the Oxfordshire Care Summary will be agreed and reviewed regularly by representatives of all healthcare organisations in Oxfordshire to ensure it is appropriate and supports patient care.  

If you wish to opt out of the OCS and/or the national Care Summary Record,  please complete the Combined_out_out_form.pdf and return it the practice. 

 For more information please visit the Oxon Clinical Commissioning Group website



The national data opt-out was introduced on 25 May 2018, enabling patients to opt out from the use of their data for research or planning purposes, in line with the recommendations of the National Data Guardian in her Review of Data Security, Consent and Opt-Outs

Patients can view or change their national data opt-out choice at any time by using the online service at or by calling 0300 3035678.


 National Diabetes Audit -

We are participating in this important national project about diabetes care and treatment.   If you have diabetes and do not want your information to be included in this audit, please inform the practice. 

More information is available in the leaflet National Diabetes Audit leaflet for patients or at

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